What can the DigitaI Personalbüro and what can I do with it?

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Documents in the archive

• Search
• View / Display
• Download
• Print
• Share documents
• Split / Merge
• Upload  Ease of reference (indexing)
• Set a reminder
• Create a new version of a document

Receive payroll data from Paychex

• Automatic storage in the proper categories
• Payroll data cannot be deleted
• Automatic deletion in compliance with the legal retention period
• Grant access to specific data for audits
• Proof of data usage (right of access)

Collaboration with employees

• Epayslip (grants employees access to their payslips, income tax certificates, social insurance notices)
• Employee (epayslip, files / photos)
• Access to files / documents with type "exchange with employee"

Collaboration with the tax accountant (CPA) CPA basic access /  full access to files/documents with type "payroll" Access to files / documents with type "exchange with CPA" You can decide if your CPA will get full access to all your Paychex payroll files or only the basic access (list of payroll records, payroll journals). If you inform us before the initial setup, we will add the appropriate access for your CPA or their employee.

Transmit documents/files to Paychex & place assignments

• Recurring monthly tasks
• Order the current payroll
• Approve payroll
• Temporary assignments

Communication

• Send and receive mail in the portal

Create online data notes and assignments

• Forms in the portal

Manage personnel files

• Maintain all personnel documents digitally
• Provide documents from the personnel file
• Manage documents for HR-processes (e.g. storage of application files)